![]() ![]() If you have an Office 365 subscription, check it out, I think you will like it. I really like this tool and it has proven to make scheduling meetings with multiple people much more streamlined and easy to manage. Only the meeting organizer needs the FindTime add-on installed in their Microsoft Office 365 account. Anyone can receive an invite to a FindTime poll. If you do, the app will automatically send a Teams meeting link after the time is decided. Propose your selected times to all attendees and allow everyone to vote. If multiple options are available, the earliest option will be scheduled. When creating the FindTime poll, you can choose to set up a Microsoft Teams meeting. FindTime offers intelligent suggestions on what days and times work best for people within your organization. A calendar event is automatically scheduled if all required attendees have voted in favour of a specific time option. Poll settings Schedule when attendees reach consensus. In the example above, only 2 out of the 3 invited people are required for a consensus. When Online Meeting is selected, FindTime will schedule a Microsoft Teams meeting. The system will then book the first available agreed upon time. They can choose multiple times as well as preferred times. When the recipients get the message and click Select Options, they are taken to a Microsoft hosted webpage to make their selections. You click send and then your recipients can vote on the times suggested (or suggest new ones) and you don’t have to have a million calls or emails back and forth to find an agreeable time to meet. You can then insert the meeting request block into your email message. Here you can see the following options: Notifications – to remind users to vote on times periodically Holds – which will set up temporary meeting placeholders in your calendar for all chosen time options Auto Schedule – which schedules the meeting and removes the holds once all required (from the TO line) recipients have voted If the contacts are part of your organization, it would show conflicts right on that right-hand screen.Īfter clicking on Next, you get to add in the location or Webex links for the meeting. This would allow you to choose some options for available meeting times. ![]() In a normal message, you would click the New Meeting Poll option. It’s super easy, free and works REALLY well. ![]() Once a time is agreed upon (majority rules), FindTime sets up the meeting in the calendars. This fantastic Outlook plugin allows you to create meeting appointments, choose some times that make sense to you and then send out to all recipients for them to vote on the time. If you have an Office 365 subscription and aren’t using Microsoft’s free addon called FindTime You are doing meetings all wrong. ![]()
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